San Francisco, California, USA · Founded 2019

Workyard Review

GPS-based time tracking and labor cost management for contractors

Best value Last updated

TL;DR

Quick verdict

Workyard is a different kind of pick for this directory — it’s not an FSM, and it’s not trying to be. It’s a specialist GPS time tracking and labor cost tool that sits alongside an FSM like Jobber, Housecall Pro, or FieldPulse to solve one specific problem: knowing exactly when your HVAC techs were at each job site, what they drove, and what your true labor cost per install actually is.

The product is unusually focused for the category. There’s no scheduling, no quoting, no invoicing, no customer communication, no marketing automation. What you get instead: GPS that captures arrival, departure, and address-level data every 5 minutes while clocked in; mileage that records itself without tech input; offline GPS that stores in basements and rural areas then syncs when coverage returns; and direct payroll integrations with QuickBooks, Gusto, and ADP.

Pricing is transparent (refreshing after FieldPulse/Housecall Pro/ServiceTitan): $6/user/month (Starter) or $13/user/month (Pro), plus a $50/month company base fee. The base fee makes the math punitive for 1-3 user crews — a solo operator pays $56/mo just for time tracking — but the cost-per-seat improves quickly at 5+ users.

The 4.1 editor rating reflects what Workyard genuinely is: a sharp, well-built specialist that does one thing better than any FSM’s built-in time tracking. For HVAC operations 4+ techs with payroll leakage, mileage chaos, or job-cost blindness, adding Workyard at $80-$180/mo on top of an existing FSM usually pays for itself in caught padded hours and accurate cost reporting. For solo operators or anyone trying to consolidate down to one tool, Workyard isn’t the right answer.

Pricing

Workyard pricing — Per-user subscription plus monthly company base fee. Two tiers (Starter, Pro). Pricing structure: per-user fee + $50/month company base fee. The base fee makes Workyard relatively expensive for very small crews (1-3 users) and more cost-effective at 5+ users.
Plan Solo Best for
Starter $6/user/mo + $50 /mo base Smaller crews needing GPS time tracking and basic labor reporting
Pro $13/user/mo + $50 /mo base HVAC operations needing job costing, project tagging, and detailed labor cost analysis

Free trial:  14 days, no credit card required

Add-ons

Add-on Price What it does
QuickBooks integration Included Sync time and labor data to QuickBooks Online
Gusto integration Included Direct payroll feed to Gusto
ADP integration Included Direct payroll feed to ADP

Pros and cons

Pros

  • Industry-leading GPS precision — captures arrival, departure, and address-level data, updates every 5 minutes while clocked in
  • Offline GPS data capture — works in basements, rural areas, mechanical rooms, syncs when reconnected
  • Direct payroll integrations with QuickBooks, Gusto, and ADP — time flows to paycheck without manual data entry
  • Transparent published pricing — both tiers are visible on the vendor site (unlike FieldPulse, Housecall Pro mid-tiers, ServiceTitan)
  • Solves a specific real problem: buddy punching, travel-time disputes, job-cost visibility — none of which FSM tools handle well
  • Mileage capture built-in — automatic, no manual entry by techs
  • 14-day free trial, no credit card required

Cons

  • Not a full FSM — no scheduling, quoting, invoicing, or customer communication. You'll still need Jobber, Housecall Pro, or FieldPulse alongside
  • $50/month company base fee makes Workyard relatively expensive for 1-3 user crews
  • Thinner public review footprint than larger FSM tools — fewer Reddit threads, less third-party validation
  • iOS App Store rating data is sparse (3.0 from 1 rating on one region) — not enough data to draw conclusions
  • Doubles your software stack — you're paying for two tools (Workyard + FSM) instead of one all-in-one

Who it's best for (and who should look elsewhere)

Best for

HVAC contractors who already have an FSM (Jobber, Housecall Pro, FieldPulse) and need to add precise GPS time tracking, mileage capture, and job-cost reporting to control payroll leakage

Not great for

HVAC operations looking for a primary FSM platform — Workyard does not handle scheduling, quoting, invoicing, or customer communication and is not intended to replace those tools

Inside Workyard

Workyard dashboard screenshot

Workyard alternatives

Considering other options? Start with our full Workyard alternatives guide .

Workyard vs top alternatives
Feature Workyard FieldPulse Jobber Housecall Pro
Starting price $56/mo $85/mo $29/mo $59/mo
Free trial 14 days, no credit card required Available — duration confirmed at sales call 14 days, no credit card required 14 days, no credit card required
Editor rating 4.1/5 4.3/5 4.1/5 4/5
HVAC fit (1–5) 3.5 4.5 3.9 4.2
Ease of use (1–5) 4.3 4.0 4.6 4.4
Best for HVAC contractors who already have an FSM (Jobber, Housecall Pro, FieldPulse) and need to add precise GPS time tracking, mileage capture, and job-cost reporting to control payroll leakage HVAC operations 3-25 technicians needing reliable offline mobile, deep equipment tracking, and multi-location management — buyers comfortable with quote-based pricing Solo operators and HVAC teams of 1–10 technicians who need fast scheduling, mobile invoicing, and QuickBooks sync without enterprise complexity HVAC operations 3-15 technicians wanting strong marketing automation, same-day payments, and a market-leading mobile app — and willing to pay 2x Jobber's entry price for it
Verdict complementary tool recommended recommended recommended with-conditions

Frequently asked questions

How much does Workyard cost?
Workyard starts at $56/mo (Starter). Free trial: 14 days, no credit card required.
Is Workyard good for small HVAC contractors?
HVAC contractors who already have an FSM (Jobber, Housecall Pro, FieldPulse) and need to add precise GPS time tracking, mileage capture, and job-cost reporting to control payroll leakage. It's a less obvious choice if you hvac operations looking for a primary fsm platform — workyard does not handle scheduling, quoting, invoicing, or customer communication and is not intended to replace those tools.
What are the best Workyard alternatives?
Top alternatives include FieldPulse, Jobber, Housecall Pro. See our full comparison and alternatives pages.
Mike Reynolds — HVAC Field Operations Expert

Written by

Mike Reynolds

HVAC Field Operations Expert

HVAC field operations · Field service software evaluation · Small-business operations · 15+ years · Austin, TX

15 years in HVAC field operations across Austin and Central Texas. Now helps small contractors pick the right software stack without getting bled dry by per-user pricing.

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